West Berkshire Council

Data Protection Privacy Notices

Privacy Notices are short documents that explain what data the council collects, what it is used for, who it's shared with and how long it's kept for, among other things.  Each of the links on this page will open a Privacy Notice for a specific activity the council undertakes. 

Read more about Data Protection

Make a Data Protection Request

Contact the Data Protection Team


Privacy Policy - Contact Centre
About the data we collect and process when you contact the council through the Contact Centre
Privacy Policy - Payments
About the data we collect, hold and process when you make a payment to West Berkshire Council
Privacy Policy - Adult Social Care
About the data we collect and process when you use Adult Social Care services
Privacy Policy - Children and Families Services
About the data we collect and process when you come into contact with Children and Families Services
Privacy Policy - Disabled Children's Team
About the data we collect, hold, share and process when supporting children with disabilities
Privacy Policy - Alternative Provision and Special Educational Needs (SEN)
About the data we collect, hold, share and process when identifying and supporting children with SEN
Privacy Policy - Bookings
About the data we collect and process when you use our online booking service
Privacy Policy - Heritage Service
About the data we collect and process when you use book events at Shaw House, West Berkshire Museum or a West Berkshire Library
Privacy Policy - SmartCard Service
About the data we collect and process when you apply for - and use - a bus SmartCard
Privacy Policy - Concessionary Bus Fares
About the data we collect and process when you apply for a concessionary bus pass
Privacy Policy - Garden Waste Subscription Service
About the data we collect and process when you apply for a Garden Waste subscription
Privacy Policy - Home to School Transport
About the data we collect and process when you apply for and use Home to School Transport
Privacy Policy - Data Protection Requests
About the data you give us when you make a Data Protection Request
Privacy Policy - Freedom of Information Requests
About the data we collect and process when you make a Freedom of Information (FoI) request
Privacy Policy - Quality Assurance and Safeguarding (QAAS)
About the data collected and processed by the Quality Assurance and Safeguarding (QAAS) services
Privacy Policy - Youth Offending Team
About the data collected and processed by the Youth Offending Team (YOT)
Privacy Policy - Young Health Champions (Public Health)
About the data we collect, hold and process when you apply for the Young Health Champion qualification
Privacy Policy - Community Champion Awards
About the data we collect, hold and process when you make a nomination for our Community Champion Awards
Privacy Policy - Planning Enforcement
About the data collected and processed by the Planning Enforcement service
Privacy Policy - Planning Applications
About the data we collect and process when you make a planning application
Privacy Policy - Planning Appeals
About the data we collect, hold and process when you appeal against a planning decision
Privacy Policy - Development Plan
About the data we collect, hold and process when we collect information and evidence for the Development Plan
Privacy Policy - Brownfield Land Register
About the data we collect, hold and process when you apply for an entry onto the Brownfield Land Register
Privacy Policy - Self-build and Custom Housebuilding Register
About the data we collect, hold and process when you apply for an entry onto the Self-Build Register
Privacy Policy - Comments on Planning Applications
About the data we collect and process when you make a comment on a planning application
Privacy Policy - Looked After Children (ePEP and Attendance Data)
How we use attendance data collected from and about Looked After Children and their electronic Pupil Education Plans
Privacy Policy - Community Learning
About the data we collect, hold and process when you enroll for community learning
Privacy Policy - School Admissions
About the data collected and processed when a school admission request is made
Privacy Policy - School Admission Appeals
About the data we collect and process when you make a school admission appeal
Privacy Policy - Virtual School Referrals
What data we collect when a referral is made to the Virtual School, what it's used for and your rights
Privacy Policy - Educational Psychology Service
About the data collected and processed by the Educational Psychology Service
Privacy Policy - Learning Support Team
About the data we collect, hold and process when the Council works with Children and Young People with learning support needs.
Privacy Policy - Behaviour Intervention Team (BIT)
About the data we collect, hold and process as part of the work of the Behaviour Intervention Team, working with Children, Young People and schools.
Privacy Policy - Education Participation and NEET Support
About the data we collect, hold and process when we provide support for those not in education, employment or training (NEET)
Privacy Policy - Free School Meals
About the data we collect and process when you apply for Free School Meals
Privacy Policy - Electoral Services
About the data collected and processed when elections are held, or you register to vote
Privacy Policy - Consultations
About the data we collect, hold and process when you participate in consultations or join the Community Panel
Privacy Policy - Job Applications
About the data we collect and process when you apply for a job with the Council
Privacy Policy - Job Applications (Teach West Berkshire)
About the data we collect, hold and process when you apply for a role through the Teach West Berkshire website
Privacy Policy - Employees and Former Employees
About the data we collect and process when you work (or have worked) for West Berkshire Council
Privacy Policy - Disclosure Barring Service (DBS) Checks
About the data we collect, hold and process when the council undertakes DBS checks on behalf of employers.
Privacy Policy - Counselling Referrals for Staff
About the data we collect, hold and process when a counseling referral is made on behalf of a member of staff
Privacy Policy - Library Enquiries
About the data we collect, hold and process when you make an enquiry at a library
Privacy Policy - Volunteering with Libraries
About the data we collect and process when you apply to volunteer at a library
Privacy Policy - Proof of Life Documentation
About the data we collect and process when you use the Proof of Life service provided by the council's Legal Services Team
Privacy Policy - Claims against the Council
About the data we collect, hold and process when you make a claim for personal injury or damages against the Council
Privacy Policy - Corporate Complaints
About the data we collect, hold and process when you make a complaint about a Council service
Privacy Policy - Standards Complaints
About the data we collect, hold and process when you make a complaint about a Town, Parish or District Councillor
Privacy Policy - Berkshire Business Continuity Forum (BBCF)
About the data we collect, hold and process when you are included on the BCCF email distribution list
Privacy Policy - Making Every Adult Matter (MEAM)
About the data we collect, hold and process via the Making Every Adult Matter (MEAM) service
Privacy Policy - NMDS-SC Data Submission
About the data we collect, hold and process during the annual submission to the Department of Health and Social Care about our employees
Privacy Policy - NFI Data Matching Exercise
About the data we collect, hold and process when the Council carries out the NFI Data Matching exercise with the Cabinet Office.
Privacy Policy - Parking Permits and Season Tickets
About the data we collect, hold and process when you apply for a Parking Permit or Season Ticket
Privacy Policy - Parking Penalty Charge Notices
About the data we collect, hold and process when you receive a Parking Penalty Charge Notice (including Bus Lane Penalty Charge Notices).
Privacy Policy - Governor Services
About the data we collect, hold and process when you apply to become a school governor.
Privacy Policy - Brushing 4 Life
About the data we collect, hold and process your child participates in the Brushing 4 Life programme at our Family Hubs
Records Retention Schedule
How long the council keeps your data
Privacy Policy - School Workforce Census
About the data we collect, hold and process when schools submit data as part of the School Workforce Survey
Privacy Policy - Family Hubs (Childrens Centres)
About the data we collect, hold and process when you use our Family Hubs (formerly Childrens Centres)

Who To Contact

West Berkshire Council's Data Protection Team

01635 519591