West Berkshire Council

Guidance for School Transport Operators

For prospective or existing home to school transport operators

Coronavirus (COVID-19)

If you have any concerns regarding the health of your staff and/or the young people on your transport, please follow the latest national public health guidance and read the guidance for staff in the transport sector from Gov.uk. The national situation is subject to change, so please keep checking for the latest guidance and information.


Home-to-school transport contracts are procured through West Berkshire Council's e-procurement portal - we would advise all operators to register with this portal if they're interested in tendering for future contracts. 

New operators and DBS checks for drivers and passenger assistants

Operators should also doc icon register with us by completing and returning our Approved Supplier Application Form [61kb].

You will need to submit:

  1. a copy of your Insurance (Public and Employers Liability) documents
  2. a copy of your Motor Insurance
  3. your bank details on supplier letterhead
  4. a copy of your Operator's Licence(s)
  5. a copy of your drivers' Taxi Licences (where appropriate)
  6. a list of the drivers and passenger assistants that you may be using

If you have any difficulties please contact our Transport Services Team.

(Please note, we also welcome applications from schools to become operators - please get in touch for more information).

All drivers and passenger assistants must also hold an enhanced Disclosure Barring Service (DBS) disclosure and identification - both as approved by West Berkshire Council's Transport Services Team
(Please note, any badges issued by West Berkshire Council must be returned when no longer required).

To apply for a DBS check, West Berkshire taxi drivers should contact Licensing, in all other circumstances please contact our Human Resources team.  Applicants will also need to complete a doc icon Home to School Transport Consent Form [17kb].

Conditions of Contract and Code of Practice

All approved operators should make sure they are fully aware of West Berkshire's doc icon Home to School Transport Conditions of Contract [67kb]doc icon GDPR requirements [25kb] and their staff are aware of their responsibilities as described in the doc icon Home to School Transport Code of Practice [20kb].

Invoice verification forms

Invoices for completed journeys should be submitted at the end of each month with an accompanying doc icon School Transport Invoice Verification Form [92kb].  This confirms the days and details of the transport provided, and needs to be signed, stamped and authorised by the school after the last day of operation in that month. 

West Berkshire School Standard Term Dates

Details of term dates for West Berkshire schools can be found online.

Please bear in mind however that schools can set inset dates and make slight amendments to these dates.  Independent schools or schools outside West Berkshire will frequently have different term dates. If you have any concerns please contact the school or the Home to School Transport Team directly.

Who To Contact