West Berkshire Council

Planning Applications - Your Personal Data, Our Disclaimer and Copyright

Protecting your personal data, our disclaimer and information about copyright

Personal Data

The documentation for planning applications and any representations received in response to them, whether objections or supporting statements, must be made available for public inspection, in accordance with the Local Government (Access to Information) Act 1985. Provision is made within the Data Protection Act 1998 for publishing such information. This means that we cannot treat such documentation or representations as confidential and they will continue to be held as part of the planning file.

Documents submitted, and any comments made, will form part of the background documentation to the planning application, and are evidential information for this legal process. In accordance with the requirements of the The Environmental Information Regulations 2004, we publish planning applications and supporting documents on the website as well as making these available for inspection in hard copy. You should be aware that address details, including email addresses, which form part of the application documentation will therefore be available online

If you are submitting a planning application and wish to avoid your personal email address being accessible within your documents, we suggest you set up a separate email address just for the purposes of the application. You can then use the bcc address field to copy emails to your personal email account. By using bcc (blind copying) rather than cc to copy emails to your personal email account in this way, you can ensure that personal email addresses are not visible on the permanent record.

If you are making a representation (comment), you will need to provide your name and address to us. If you don't, your comments will be considered anonymous and your views cannot be taken into account. If you wish your personal data to be withheld, we recommend that comments sent by email are included in an attachment without personal information. If you send your representation to us by letter, then include your comments on a separate sheet to your personal information. Please state clearly on these submissions that you wish your personal data to be withheld. In both cases the attachment containing the comments only, will be published on the website. Comments submitted via Public Access will be posted on the website shortly after receipt (usually within 48 hours) but personal details will only be redacted when a specific request to do so is received.

We reserve the right to withhold from publication on this website any comments or parts of comments not considered suitable for public view for reasons including offensive or personal content.

Note: When using Planning's Public Access to make a comment, there is a statement to the effect that the comments will appear on-line immediately and that personal data will be removed. Unfortunately at the moment our systems do not cater for this and it is not possible for us to comply with either part of this statement. 

Disclaimer

The material on this website does not necessarily represent the full extent of information available in respect of planning applications, or necessarily all that retained on the Statutory Planning Register, held by us, the Planning Authority. Certain information may be withheld from internet publication. Access to the full content of planning applications will continue to be available at the council offices.

Whilst we make every effort to ensure that the information provided on this website is correct and accurate, we cannot accept any liability or responsibility should you rely on the information provided and later find it to have been inaccurate.

Please do not rely on any information from this site as an alternative to traditional searches. If you have any reason to believe that any information is incorrect please let us at the Planning Service know.

Copyright: terms and conditions of using documents and maps

Plans, drawings and other material submitted to West Berkshire Council are protected by the Copyright, Designs and Patents Act 1988 (section 47). You may only use material which is downloaded and/or printed from our website for consultation purposes, to compare current planning applications with previous schemes and to check whether developments have been completed in accordance with approved plans. Further copies must not be made without the prior permission of the copyright owner.

Ordnance Survey maps and maps created from Ordnance Survey material are subject to Crown copyright. You may view or download this material for private and non-commercial purposes only. Such mapping may not be further sub-licensed, sold, demonstrated, lent, or otherwise transferred or exploited without the prior written permission of the Ordnance Survey.

Who To Contact